No. 05
Why does every turnaround start from scratch?
Same units. Same equipment. Same cycle. And planning begins again from nothing.
[ Turnaround Planning & Management Software ]
One System. The Entire Turnaround Lifecycle.
Pilot is turnaround planning and management software that connects every phase of the event — front-end loading, milestones, work development, estimating, materials, readiness, execution, cost control, closeout and post-turnaround action items — in one standardized platform.
Why plans stop working
The event is managed across fragmented systems with no single source of truth.
01 / Fragmentation
Information lives everywhere
Scope, work packages, materials, progress, and cost are scattered across spreadsheets, personal drives, shared folders, contractor systems, and disconnected software.
02 / Silos
Every team works from a different system.
Planners, contractors, field teams, and leadership operate in separate tools, making it difficult to know which information is current or complete.
03 / Visibility
Contractors control the updates
Progress and cost reporting depend on contractor-provided updates. Leadership sees a delayed summary instead of a direct, transparent view of what is happening in the field.
How it fits
Pilot connects the schedule to the field.
Pilot does not replace Primavera P6, SAP, or Maximo. It connects the activity on the schedule to the work package, materials, and crew responsible for executing it—giving the entire team one current view from scope development through close-out.
For the division of responsibilities between work-package planning and Primavera P6, read our guide to turnaround planning versus scheduling.
Scope to close-out
STAGED
AT RISK
PLANNED
Your systems
SAP / Maximo
Notifications, work orders, asset data, and equipment history
↓
Primavera P6
Schedule activities, dates, dependencies, and critical path
EZTRAK
PLT-01
Front End Loading (FEL)
Manage FEL phases, key milestones, deliverables, decisions and readiness gates.
PLT-02
Scope development
Build and organize scope against assets, equipment, units, and a standardized breakdown structure.
PLT-03
Work package build
Bring drawings, permits, procedures, estimates, and materials together in one current package.
PLT-04
Readiness
Confirm each job is planned, staged, ready, or at risk before it reaches the field.
PLT-05
Field Execution
Crews access the current package, record progress at the job site, and provide real-time status without duplicate entry.
The Result
Crew
PAccesses the current work package and job requirements.
↓
Job site
Progress recorded where the work happens
↓
Daily status
Field updates roll up against the P6 schedule in real time.
Pilot
7 Core Capabilities Across the Turnaround Lifecycle
From front-end loading through post-turnaround closeout, Pilot connects the people, information and workflows required to plan, execute and continuously improve every event.
PLT-01
Front-End Loading & Milestones
Establish the turnaround early and keep it on track. Manage FEL phases, key milestones, deliverables, decisions and readiness gates so teams can see what is complete, what is late and what could put the event at risk.
Use the turnaround readiness checklist to define the evidence required at each gate, from scope freeze to execution-ready.
PLT-02
Turnaround Work List
See the entire turnaround in one place. Every job, status, risk and readiness indicator is connected to its scope, equipment, work packages, step-outs and supporting information instead of being scattered across spreadsheets and systems.
PLT-03
Work Packages & Document Control
Keep work scope, plot plans, material take-offs, inspection drawings, procedures, pre-commissioning checklists and P&IDs connected to the package they belong to. Maintain one current revision with package completeness and document status visible at a glance.
For work sent to external shops, our guide to tracking offsite fabrication and repair explains the milestones, documents and custody records to retain per item.
PLT-04
Step-Outs, Cost & Labor Estimating
Build the execution plan activity by activity with contractor, craft, manpower, duration, labor hours and cost. Reusable step-out libraries reduce planning effort and become more accurate with every event as actual durations and hours are captured.
PLT-05
Field Progress Capture
Crews scan barcoded jobs in the mobile app and update progress where the work happens. Electronic wall charts and live dashboards show job progress, QC status, actual duration and projected completion in real time without delayed reporting or duplicate entry.
PLT-06
QA, QC & Turnover
Track completion, QA, QC and Red Book signoff line by line by TWR and contractor. Open items surface immediately so teams can resolve issues throughout execution instead of creating a turnover backlog at the end of the event.
PLT-07
Post-Turnaround & Action Items
Carry lessons learned and unresolved issues beyond the event. Capture action items, assign ownership, track due dates and document recommendations so improvements are completed before the next turnaround begins.
PBF Torrance case study
At PBF Torrance, the team documented 40% less planning time with EZTRAK, and the 2024 turnaround finished 3 shifts ahead of schedule.
Connects to
It works with what you already use.
Primavera P6
Schedule activities, dates, dependencies, and critical path remain authoritative in P6.
SAP / Maximo
Notifications and work orders flow into Pilot, while completion updates flow back.
Flow & Vault
Material requirements connect to Flow, and approved scope and estimates connect to Vault.
Who uses it
Three people, three views.
Turnaround planner
Develops work packages, estimates jobs, and orders material.
Field supervisor
Marks jobs complete in real time, coordinates quality assurance, and completes handoffs back to Operations.
TA superintendent
Reads one picture each morning: what moved, what didn't, what's at risk.
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